Administrative Senior Associate

  • New York, NY

Employment Type

: Full-Time

Industry

: Accounting



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RESPONSIBILITIES:

Kforce has a client seeking an Administrative Senior Associate in New York, New York (NY).

Summary:
This position provides administrative support to Partners and Directors in the Audit Business Unit. This position will require extensive people, communication, organizational, technical and process skills, and the ability to continuously prioritize multiple projects, and have a high level of focus on quality, accuracy and confidentiality in all work products and communications. Reports to the administrative manager and is a member of the Global Services Team.

Administrative Responsibilities:
  • Develop, edit and format correspondence, letters, presentations, proposals, spreadsheets, .pdf files using Adobe Professional and newsletters including coordination of distribution

  • Prepare and distribute various communications and types of business reports and perform data analysis and reconciliation as well as summarize trends and provide recommendations

  • Research and document information using various Internet search engines and research sites

  • Facilitate invoices and expense reimbursement forms through coding, approvals and to accounts payable for processing

  • Assist with planning of client or internal meetings, webcasts or conference calls, including scheduling and communication, maintaining information and preparing and distributing materials

  • Provide assistance as it relates to planning and preparations for speaking engagements, committee involvement and events, including creation and preparation of written and spoken materials

  • Provide calendar management for client or business unit meetings, including administration, scheduling, and communication

  • Coordinate travel arrangements through Concur booking tool or travel agents

  • Assist with SharePoint site content management and administration


REQUIREMENTS:

  • Minimum of five years administrative experience supporting partners and directors in a professional services and /or consulting firm environment or experience support senior level executives in a corporation

  • Bachelor's degree is preferred in business administration, organizational development or related field or at least five years of executive/administrative assistant experience supporting partners and directors

  • Intermediate-to-Advanced skills in Microsoft Word, Excel, PowerPoint, Adobe Professional, Outlook and web based applications are required

  • Working knowledge of CRM, SharePoint and Concur is preferred

  • User expertise of office technology equipment such as videoconferencing, MFD's and LCD projectors

  • Professional presence and exceptional client service skills, exercising a high level of confidentiality in all work products and communications

  • Use knowledge of business and priorities to proactively respond to daily issues and requests as authorized, keeping stakeholders apprised of critical issues

  • Strong business writing skills, including composition, proofing and grammar

  • Ability to bring thought leadership and creativity to content and design of projects and presentations

  • Ability to build strong working relationships at all levels, internal and/or external to the organization

  • Demonstrate openness to new challenges, opportunities and continuous learning with flexibility and easily able to adapt to changes

  • Effective project planning and negotiation skills with a high energy level and ability to balance and prioritize projects while leveraging others to complete daily responsibilities and projects



Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.




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